- Go to “Menu” (top left) > “Split into rooms”
Select type of split; there are 3 types:
Random → only available when there are participants in the room
Custom → available anytime. Can be used to save the groups before a session
Poll based → only available when there is a poll active (at “show results” stage)
Select the number of participants per group. A notification displays depending on the input:
“The minimum number of participants is 2. Please re-enter” (if <2 pax per room)
“Remember. More than 6 participants in a split room, may result in a lower quality participant experience” (>6 pax)
“Sorry, it is not possible to create a split room with more than 15 participants” (>15 pax)
Select the time the split will last
Only for Custom split - Make the groups, picking out the participants in each one
A list with all the participants will appear, so they can be distributed into the groups
Connected and not-connected participants will show in a different colour circle
In session with translation, a label with the language will appear beside each participant
Every participant needs to be assigned a group (even not-connected ones)
Note only Participants are elegible for Splits; other room members such as Presenter, Remote Presenters, Assistant and Translators are not
The Split Rooms List appears, with all the groups and participants within; there are 2 options:
“save & close” (to use that configuration later)
All saved splits will be stored in the “Saved Splits” panel
“split now” (to use it now)
After splitting, the message “Dividing into groups” appears in the tablet for a few seconds
This action sends the participants present in the room to their Splits
But they won’t actually enter them until they click on the screen!
Other room members (Presenter, Remote Presenters, Assistant and Translators) will remain in the main room
Then the Split Rooms List appears again with:
A timer on the top right corner, showing the time left in the Splits
A “Go to room” link beside every Split Room name
If clicking on “Go to room”:
Another tab opens with a “loading” message
Then “Turn camera on” and you will be in the Split Room as any other participant
Once you turn the camera on, the classical TurnOn/Off microphone button appears
Beware that you enter the Split Room unmuted by default.
To exit the Split Room, just close its tab
Repeat with any other Split Room
When time is over, the message “Split has ended” will appear on the Split Rooms menu
Any Split Room open in other tabs should be closed
By clicking the “Stop Split” button before time is up, the presenter can end the split session and automatically send all the Participants back to the main room
Note that the “Stop Split” option is not available during the first 5 minutes of the split
NOTE: during the Split Rooms, it is not recommended to touch the Surface (launching browser) for nothing else but entering the Split Rooms
- Any other action (creating polls, uploading material to the room, etc) is not recommended, as the stability of the Split Rooms depends on the Surface
- If during the Split Rooms time, the interface is somehow altered (browser accidentally closed or refreshed, reconnection on the tablet due to bad connectivity, etc), people will be left hanging in the Split Rooms, not coming back to the Main Room when time is over
Presenter will have to enter every Split Room to tell participants how to come back
This is a bug to be fixed
- There is a feature improvement planned to avoid the dependency on the room_admin sitemap