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Add participants in a room

The possibility of adding/removing participants to a room is only available to Session Manager users that can access the rooms through the Accounts Portal.


Very important: Session Manager users can only edit rooms for which they have ownership (rooms were created by them or assigned to their user as owner).


There are 2 ways of adding participants to a room:


A) Add participants one by one using the grid


Session Manager users can add participants to a room using the grid configuration of the room and adding them to either a specified available seat in the room or allowing the platform to add them to the next available space in the room. To do so, the users should follow the steps:


1. Login to the Accounts Portal at https://accounts.mashme.io using your Session Manager user credentials



2. Navigate to the Session Management to load the list with the available rooms 



3. Click on the desired room from the list and, once the room is selected, click on the Edit Room button corresponding to the selected room



4. Once the room configuration is loaded, scroll to the PARTICIPANTS part of the page where the room grid is shown and add participants one by one either selecting their seat from the free seats available or leaving the platform to select their seat consecutively from the available free seats



5. Once the participants are added, save the changes scrolling to the bottom of the room configuration page and clicking the SAVE button



B) Add participants using the multiple input option


Session Manager users can add participants to a room using the multiple input option in the room configuration and adding them to either a specified available seat in the room or allowing the platform to add them to the next available space in the room. To do so, the users should follow the steps:


1. Login to the Accounts Portal at https://accounts.mashme.io using your Session Manager user credentials



2. Navigate to the Session Management to load the list with the available rooms 



3. Click on the desired room from the list and, once the room is selected, click on the Edit Room button corresponding to the selected room



4. Once the room configuration is loaded, scroll to the PARTICIPANTS part of the page and click on the MULTIPLE INPUT button



5. Using a comma separated format, insert the participants in the list in a line by line format following the configuration per line as:


Name LastName;participant@email;DesiredPosition

Ex: Mike Brown;mike@brown.com;10



Important: the Session Manager can either specified the desired position from the available free seats or he can leave the line without specifying the seat and the platform will automatically assigned the participant to the next available free seat in the room


6. After all the lines are inserted, click ADD button to push the information to the room



7. Once the participants are added, save the changes scrolling to the bottom of the room configuration page and clicking the SAVE button









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